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Whats New at DCDBA
Digital Document Management
In an effort to increase efficiency, reduce storage requirements and ensure critical-document longevity, the Authority has undertaken a Digital Document Management Program.
The Program entails the scanning of all DCDBA critical-documents into an
electronic format, thus creating a searchable database of all DCDBA records.
By creating a searchable electronic database, Authority personnel will have the ability to search for specific documents from their computers by entering a key word or number that appears on the document in question, thus increasing the efficiency of locating documents that may have been filed erroneously in the paper filing system.
The process also creates an opportunity to reduce the 'paper' storage requirements by eliminating unnecessary paper files and documents in accordance with retention and disposition schedules outlined in the Municipal Records Act.
A major benefit of the Digital Document Management Program is document longevity. By making the document available in an electronic format, the electronic document can be protected from degradation, misplacement or destruction. An additional layer of document protection is also added due to the offsite storage management of all DCDBA electronic files and databases by a third party contractor, allowing the Authority the ability to recover all electronic files in the event of a disaster (fire, flood, etc.) effecting the office location.
With over thirty years worth of accumulated paper documents, the Program is an extensive undertaking. However, the staff of the Authority are poised and dedicated to building the continually expanding and ever growing Program.
Noteworthy is the fact that no capital purchases were incurred as the existing software and scanning equipment were able to be utilized.
DCDBA Starts GPS Program
DCDBA is taking a proactive approach in updating the mapping of our entire conveyance system. To do so, we are utilizing DCDBA employees and Global Positioning System (GPS) technology to identify and locate all manholes, piping, and pump stations in the DCDBA system, which has substantially increased in size since the original system was installed in 1974. By utilizing GPS technology, DCDBA is creating an 'up to date' - base map that will identify the system assets on one electronic map with real world coordinates.
In addition to being able to locate all of our system assets, the program also utilizes a Geographic Information System (GIS). The GIS system links a data base to each asset identified in the field. Thus, along with locating manholes, DCDBA is also conducting inspections and data collection of our entire system. This data, which is electronically collected in the field with a GPS handheld unit, is downloaded back at the office onto our system data base. From this data base, DCDBA intends to coordinate all system maintenance and repairs based on the field inspections.
We are also utilizing the GIS data base to link our dye testing program results. The GIS data base allows us to identify which properties have been dye tested, the results, and any required repairs. All dye testing results are viewed by simply clicking on a property on the map or by querying (sorting) the data table.
DCDBA has intentions to make the system map web-based after completion, where developers, realtors, and the general public could view the location of our conveyance system over the internet.
So, don't be alarmed if you see one of our field crews in your neighborhood. We are simply utilizing the latest technology to maintain our system, so that our customers can have confidence in the service we provide.
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| Copyright © 2006 Deer Creek Drainage Basin Authority
Disclaimer | All Rights Reserved. |
